Create an Outlook Distribution List from an email message
This post is follow up to a question asked in an IT Tuesday session. Thanks to Michelle Miahlek!
Michelle asks: “Were you able to find out if there is a way to send an e-mail to a list of people then decide to turn that list into a group? Or do we just have to great the distribution list first? “
Answer: You can. Outlook does not have the convenient Save As Group button there was in GroupWise, but it is easy enough to do using your Windows Cut and Paste skills.
If you use Outlook 2010, create a Contact Group
If you use Outlook 2007 create a Distribution List
Go back to the message with the recipients you want to save, it may be in your Sent Item if you have already mailed it.
1. Right click on a recipient in the message header on any of the names listed
2. From the context menu that pops-up, choose; Select All or press CTRL + A
3. Now that all the recipients are highlighted, press CTRL+C to copy them or right click on the selected addresses and choose Copy.
4. Go to Contacts and Open the Contact Group (2010) or Distribution list (2007) you just created
5. Press the “Add Members” button and select “From Address Book”
6. Place your cursor in the field next to the “Members->” button (Don’t forget to Click to set cursor)
7. Press CTRL+V or Right Click and choose Paste to paste the copied addresses
8. Press OK or Save/Close and the addresses will be added to the Contact Group
NOTE: You will need to do the TO CC and BCC as separate groups/lists if you want to save those designations, Outlook does not keep track of that information.
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