October 2007 Archives

Did you know you have access to almost the entire TAMU Library from your desktop !!!

Many books and journals are now available online and you have access to a number of on-line databases to search.  The library also provides a service called DeliverEdocs which can be used to obtain some references electronically, or if they are not available or not appropriate for electronic delivery they can be checked out and mailed to you.

You can check out the library resources at:  library.tamu.edu   

And Oh Yes! they too have RSS feeds you can use to keep up with new library resources.

The librarian liaison for Agriculture is Nancy Duran. Nancy has provided us a handy guide to help get us oriented.

We all know that to use your microphone with a PC in a Centra session you must hold down the CTRL (Control) key while speaking. When you press the CTRL key, your microphone icon to the left of your name turns yellow.

This key-command on a Mac computer is different. To use your microphone while on a Mac computer you will need to press the "Option" key (the one that is two keys to the left of the space bar). Pressing this key will activate your microphone (and turn your microphone icon yellow) and allow you participate in the session.

by Robert H. Jenson

I have met a few people that read their e-mail messages right after they arrive, take care of whatever the message requires and then delete the message and they never have more than just a few recent messages in their mailbox. However, if you are not one of those people or are more likely to leave most of your messages in your mailbox until the GroupWise administrators in College Station delete them, then you may have trouble finding an old message that you now need for something. GroupWise provides several ways to help organize and find messages. Some of these tools have been part of GroupWise for years, but some are more recent. The latest version of GroupWise that we are distributing is 7.0.2 HP. If you can't find one of these features in your GroupWise, make sure you have this latest version.

My favorite organization features are:

1 - Using folders: you can set up personal folders to move your mail into so that they are cataloged by subject, date or whatever method you prefer to use. You can also create rules that will move your messages into these folders automatically and each folder will display the number of unread messages in parentheses behind the folder name so it is easy to see if a message arrived and was put into a folder.

2 - Color coding: you can color code your messages by using the category feature. There are several pre-defined categories, but you can also create custom categories in whatever colors you prefer.

3 - Personalizing (Changing the Subject of an Item You've Received): At the top of any message you are reading there is a tab for personalizing. Categories are included in that tab, but you can also add your own "personalized" subject line that will show up on your list of messages to help you better identify messages.

4 - Search: If you have moved your messages to folders, color coded and personalized them and you still can't find the one you are looking for, you can use the search tool (magnifying glass icon) to search by recipient, sender, subject, contents or date. The search tool searches all of the folders so even if you accidentally moved it to the wrong place (or deleted it) the search tool
should be able to locate it.

One of the best things about these tools is that they all work the same in the archive. If you move messages to folders, color them or personalize them and then move them to your archive, either manually or automatically, they will be in the same folder (which will be automatically created if it does not exist in your archive) and they will be colored and personalized. The search tool is also available when you are in your archive.